Search Flow Action

With the release of sFiles Spring '25, sFiles offers a flow action, "Search for SharePoint Items" that retrieves SharePoint items that match a search term.

Apr 24, 2025
Knowledge

Title

Search Flow Action

URL Name

Search-Flow-Action

Article Body

Prerequisites

sFiles Enterprise license
sFiles version 1.56 or later installed.
- Visit sFiles on the AppExchange and click "Get it Now" to update to the latest version.
You have followed sFiles setup guide to setup an object with sFiles (Brand new sFiles setup).

Steps to Configure

Add a Search for SharePoint Items action to your flow.
Set action input variables. * = Required

Input Variables

See the below table for descriptions of each parameter.

Name	Description
Object Setting Label*	The label of the SharePoint Object Setting Custom Metadata used to complete the action. To find the label of your SharePoint Object Setting, go to Salesforce Setup > Custom Metadata Types > click "Manage Records" next to SharePoint Object Settings > Use the value in the "Label" column for your SharePoint Object Setting. Ex. Account
Search Term*	The keyword to search for a file or folder. NOTE: The flow action will search for this keyword not just in the name, but across all SharePoint columns. Ex. Jazz
Document Library Id Override	(Optional) The Id of the SharePoint Document Library where the item should be located. This will override the Document Library Id in the SharePoint Object Setting. Ex. b!a3D9jXp9LuUteRm9yFg7TP00BcAoF2yzLpMIUvH9WcLQFx9OmR-yzQ4_kZq6LpmXK
Search Subfolders	(Optional) Boolean of whether to search the subfolders of the given SharePoint Folder Id. If false, sFiles will only return search results of items directly inside the folderId. If true, sFiles will return all matching results from all folders nested in the folderId. The default value is false. Ex. {!$GlobalConstant.True}
SharePoint Id*	(Optional) A specific SharePoint folder Id the flow action should search. If no folder is specified, the method will search the whole Document Library. Ex. 01XLRJ892KEMNVY7T4ZQPHALM77REZWBFA
Site Id Override	(Optional) The Id of the SharePoint Site where the item should be located. This will override the Site Id in the SharePoint Object Setting. Ex. oscorp.sharepoint.com,5e3c4f21-8abc-4fd2-b197-9f57d203e7a1,bc12de34-45f7-4989-a654-88329ff4ab93

Output Variables

When the rename action successfully runs, it will return an Apex-Defined variable of the fileforcem1__FlowActionPayload class. See below for explanations of the available properties on this output class:

Name	Description
Error	A string of any errors that occurred during the action.
Item	A collection of fileforcem1__SharePointItemData Apex-defined variables of the returned search results matching the search term.
Success	A boolean that returns true if the action succeeds and false if it does not.